Running a camp in 2025 looks a lot different than it did 10 years ago. Campminder is at the forefront of technology when it comes to summer camp management and logistics. We're here to share our perspective on the state of the industry and the tools we are developing to help camps navigate the next 10 years.

Start your Campminder journey with confidence. In this session, we’ll guide you through the essentials of navigating the platform—from finding what you need and understanding how everything connects, to viewing CampInTouch from the caregiver’s perspective. You’ll also learn where to turn for help when questions arise. You’ll leave with a clear sense of how to move through Campminder efficiently and effectively.

Get a first look at the vision for a more data-driven future at camp, with early prototypes designed to support camps at scale. In this interactive session, we’ll explore what resonates most, why it matters, and how your feedback can help us sharpen our investment strategy. Help us generate excitement around what’s ahead—especially within the Premier Suite—as we shape the next generation of data-powered tools.

Join us for a guided tour of Campminder’s refreshed experience. Discover intuitive navigation, faster workflows, and streamlined screens that simplify your everyday tasks. Come explore how these improvements may enhance your daily operations and help shape the future of your administrative experience.

Discover the new Campminder Applicant Tracking System built specifically for camps. Hear from directors using it about time savings and wins. See the full feature set, what’s next, and how it streamlines hiring so you can focus on your people, not your spreadsheets.

This mini Road Ahead–style session offers a sneak peek at what’s coming to Campanion for Summer 2026. We’ll highlight planned functional improvements and invite your feedback to help shape and fine-tune the product roadmap.

Get ahead of the curve with a candid look at how AI is showing up in the camp world, and what you should understand before it surprises you.

Learn how to set up and launch your camp application to make enrollment simple and seamless for families. This session also covers financial essentials, including family ledgers, billing tools, and batch operations—giving you the tools to stay organized and keep families in the loop. By the end, you’ll be fully equipped to open registration and manage payments with confidence.

In this collaborative session, we’ll explore the top challenges camps face with staff recruitment, hiring, and onboarding—spanning everything from job postings and applications to communication and contract management. Together, we’ll surface the three most pressing pain points and discuss opportunities to improve current staffing tools.

The registration and waitlist experience sets the tone for your entire camp season, and your insights are essential to making it better. In this interactive discovery session, you’ll have the chance to share challenges, surface opportunities, and help shape the future of registration at Campminder.

Join us for an interactive, fast-paced discovery session where we’ll reveal ten creative ideas for using parent engagement to help camps reach their biggest goals. You’ll have the chance to give rapid-fire feedback on each concept, shaping the direction of our future roadmap in real time. Come ready to share your perspective and help influence the tools and strategies that will make the biggest impact for your camp community.

This session is all about forms and reports—two of your best tools for collecting info and putting it to use. You’ll learn the ins and outs of system vs. custom forms, how to track what’s missing, and how to use reports to stay on top of it all.

Ready to take your check-in process to the next level? This hands-on training features real-world strategies from an experienced day camp pro. Learn how to streamline arrivals, reduce stress, and make the most of Campminder’s advanced check-in tools, so your mornings run smoother than ever.

You can now schedule emails and texts, use templates for all recipient types, and send emails to all recipient types, making it easier than ever to streamline your communication. Dive into the details with us.

Since CMC10, we’ve made significant progress in strengthening Campminder’s staff management tools. This session will highlight the work completed and the impact it's already having on camps. From the introduction of the Staff Interest Form to key backend improvements, we’ll explore how these updates are helping camps better manage hiring, communication, and coordination across their teams.

See how Campminder’s mobile-first experience will pave the way for you and your team to easily access the basic information you need about your campers and staff. It’s everything you love about Campminder, right in your pocket.

Get an inside look at what’s improved in Gazebo since CMC10, what we’re working on now, and what’s ahead. We’ll invite you to help guide what comes next.

See how one camp used the Campminder API to solve a specific operational need, and discover just how achievable it can be. In this show-and-tell session, we’ll walk through the challenge they faced, the solution they built, and the results they achieved. You’ll leave with a clear sense of the value the API can deliver, along with practical insights on how you can apply similar approaches at your own camp.

Discover how to manage the flow of people and data throughout your camp—from the first inquiry to enrollment, staffing, and beyond. You’ll learn to use applications, partitions, and tiles to effectively organize and track campers, staff, parents, alumni, and prospects. For staffing, we’ll walk through how hiring, onboarding, and role assignments are seamlessly connected, helping you stay organized and keep everyone informed.

> Training

Hiring isn’t linear, and your tools shouldn’t be either. See our vision for a staff roster that gives you a bird’s-eye view of your staffing, making it easy to see when you’re fully staffed with the right people in the right seats. Share your perspective to help shape a tool that supports your entire hiring journey.

Help us pinpoint the most challenging off-season jobs in Campminder. We’ll review a short list of workflows—focusing on financial management, application setup, forms administration, and enrollment management—then vote on the top three pain points to explore together. Your input will guide where we focus our next improvements.

Discover how Campanion Deluxe’s upgraded photo experience featuring Season Passes, inclusive coverage, and wholesale pricing can turn every parent photo interaction into an opportunity to drive key actions. You’ll walk away with best practices and data-backed insights on using photos to get parents to open the app, stay engaged, and complete the tasks you need.

AI is already shaping the way we manage and experience camp, and we’re just getting started. In this forward-looking session, we’ll explore early concepts and possibilities for where Campminder might go next with AI. You’ll get a preview of how we’re thinking about the next evolution of Data-Driven Camp and have a chance to weigh in on where we should invest next.

Learn how to keep families and staff informed with the right messages at the right time. This session covers email and texting—plus how to use audiences, merge fields, and templates to work smarter, not harder.

Learn how camps are currently using Paycards to pay international staff — and what two summers of real-world feedback have taught us. In this session, we’ll share key insights from our camp partners, highlight what’s working (and what still needs work), and explore how this payment method is evolving to meet the unique needs of international staffing.

Great reports drive great decisions. In this discovery session, we'll focus on what's working best in your reports today and identify opportunities to streamline your results. Share your reporting successes, discuss ongoing challenges, and help Campminder deliver the insights you need most.

Looking to boost parent engagement with Campanion? In this session, you’ll hear directly from camps that are already doing it successfully. We’ll break down what’s working, and show how strong engagement directly supports form completion, communication, and a better overall camp experience. 

We’re excited to announce the availability of Campminder’s new Marketing Automation solution. In this session, you’ll see exactly how it works — from leads being captured and populated to their statuses being updated automatically in platforms like Mailchimp and HubSpot. We’ll also highlight how David’s team guided one camp to success with this tool, showcasing the real-world impact it can have on streamlining outreach, nurturing leads, and driving enrollment.

Get to know the features you’ll rely on most during the busy summer months. This session covers CampInTouch and Campanion tools— including photos, emails, eLetters, and videos—that keep families connected and engaged. You’ll also learn how to track attendance and use other essential tools to stay organized, responsive, and in control all season long.

Do you feel pain when paying your staff? Come join us! Payroll is one of the most crucial parts of running camp, and we want your input. Explore top payroll pain points, see Campminder’s vision for integrated payroll, and help create a checklist for choosing the best payroll partner.

You've had a busy season, so let's catch you up on impactful enhancements… in case you missed it. We'll highlight improvements like expanded additional options capacity, appending files directly to paper forms, importing custom fields, automated email notifications, and easy unsubscribe management for mass emails. Join us to discover how these targeted updates simplify your daily tasks.

The AI Handbook for Parents is Campminder’s first AI-powered tool built specifically for parents. It instantly answers common pre-camp questions—like “What time is drop-off?”—any time of day, freeing up valuable staff hours. The result: faster responses, a smoother parent experience, and the foundation for even more AI-driven efficiency across your camp operations.

What’s keeping camp leaders up at night this year? Join us as we explore the biggest challenges camp leaders are facing in 2025—from staffing to shifting family expectations—and where they see the industry heading. You’ll walk away with fresh perspectives, ideas, and strategies to navigate what’s next.

Staff expectations and work styles are evolving, and camps everywhere are feeling the shift. Join a round table to debate whether digital tools belong in the camp staff experience to help stay up with the times. See our bold take on the future of staff engagement tools, and challenge us to prove they fit in your world.

In this collaborative session, we’ll look at the top 10 problems we believe camps are facing this season—covering areas like medical management, forms collection and review, and attendance needs. Together, we’ll identify the top three most pressing challenges and discuss solutions that can shape improvements for next summer.

In this session, we’ll validate key assumptions using both data and direct feedback to guide the next wave of Communication Hub improvements. We’ll explore proposed features and touch on potential template migration and other enhancements. Join us to share your perspective and help shape the direction forward.

See the new Google Sheets integration in action—pull transactions directly into Sheets for discounts, run enrollment reports, and more. We’ll showcase real-world use cases, including how David’s team leveraged it to drive measurable success at camp.

Data is most powerful when it flows freely across your organization. In this session, we’ll explore how to break down silos and connect information from across departments, systems, and teams. You’ll see how integrated data strategies can reveal new insights, improve decision-making, and create a unified view of your camp’s operations—empowering you to act with greater clarity and confidence.

Growing up in Ohio and Indiana before moving to Colorado with his family in 1987, Aron Ralston had little exposure to the wild outdoors. 

But by the time he hiked into a remote area of Utah’s canyon country in April of 2003, he was an experienced outdoorsman out for a walk in the park.  Seven miles into the canyon that day, Aron accidentally dislodged a boulder that crushed and pinned his right hand.  After six days of entrapment alone, he freed himself with a cheap multi-tool knife and hiked to a miraculous rescue. 

Using evocative detail and bright humor, Ralston captivates and transports audiences into the intense darkness of his entrapment, through to the euphoric release of his amputation. In his adept storytelling, the boulder that crushed his arm becomes a metaphor for the adversity we all experience in our personal and professional lives. Aron urges us to reframe those challenges as the crucibles which clarify what's important to us and what's possible for us.